Policies and Procedures

Financial Policy

We feel it is important to maintain a good testimony in our community. Therefore, it is the school’s policy to do
all things decently and in order by paying our bills and salaries on time. To do this, we need your cooperation.
“Owe no man any thing, but to love one another; for he that loveth another hath fulfilled the law” (Romans 13:8).

PAYMENTS or DONATIONS TO NBS
Payments or donations to NBS may be cash, check, money order, or electronic payments (debit or credit cards).
Electronic payments: A payment link on the school’s website http://www.nbs.school redirects to a secured server
run by PayTrace. Transactions incur a 2.75% fee. Please provide disbursement information with transactions.
Contact the Business Manager with any questions. (PCI Compliant) *See terms and conditions at the bottom of this page.

APPLICATION FEE
1. The non-refundable application fee of $50 is paid when a new 1st – 12th grade student applies to NBS.
2. Student applications will be processed on a first come, first serve basis.
3. Student applications will be reviewed following the application procedure listed under STUDENT
ENROLLMENT – NEW STUDENT Admission on page 1 of the yellow General Policies section.

REGISTRATION and BOOK FEES
1. The registration is paid after a student has been accepted. This payment reserves the student’s place in
their classroom and is non-refundable. Administration must approve any exceptions.
2. Registration is $300 per student. (Early registration is $250 if paid by May 10th.)
3. Book fees are:
K3- $270 , K4- $300      K5- $370.00     1st – 6th- $400     7th – 12th- $420
If Book Fees are paid by June 9th, there is a $50 reduction in the fee.

4. For K3, K4, and K5 the Book Fee includes curriculum, snacks, crayons, glue sticks, scissors, art supplies,
folders, supply boxes, Play-Doh, pencils, grippers, art/science supplies, and playground fee.
5. For 1st – 6th the Book Fee includes curriculum, classroom needs, class rewards, and playground fee.
6. For 7th – 12th the Book Fee includes curriculum, classroom needs, and rewards.
7. K3, K4, and K5 are required to purchase an NBS regulation Nap mat for $30. They may use this mat for
all three years. Mats not purchased from NBS will be sent home and an NBS regulation mat will be issued.
The cost for the regulation nap mat will appear on your next statement.
8. Each family is responsible for purchasing their own student’s personal school supplies and supplies
contributed to the overall school program which are listed on a school supply list issued each summer.
These supplies should be delivered to the school office on or before orientation.

TUITION FEES
1. Tuition is due on the first of each month July through May. For those paying on a monthly basis, tuition
payments are due on the 1st of the month and no later than the 10th during the months of July through May. A
late fee of $50.00 per student will be charged after the 10th. There is an additional $10 per day per
student late fee added after the 11th for 8 days. An account will be considered “overdue” when a payment is
not made by the 10th of the month.
Full day K3 and K4 student tuition is $395 per month.
Full day K5 through 12th grade tuition is $420 per month.
2. Anyone who pays the full-year tuition by July 31st of current year will be given a 5% discount off the total annual
tuition. This discount cannot be combined with other discounts.
3. When the 10th of the month falls on a day the office is closed, the deadline to make a payment will be the next
day the office is open.
4. Overdue accounts may result in the dismissal of students from school unless satisfactory arrangements are
made.
5. When a student attends any part of one month, the entire month’s tuition is due.
6. Summer school tuition is $250 for a one credit course and $125 for a half credit course when a teacher’s
services are rendered.
7. Upper school students are enrolled in 7 classes per year. If a student wishes to enroll in additional classes, the
fee for a one credit class is $250 and for a half credit class is $125. (This fee does not apply to Dual-enrollment
courses.) There is a fee for any Advanced Placement classes. (AP)
8. Any Senior student who wishes to complete their required graduation coursework mid-semester will be charged
one month’s tuition for the semester they are not taking any courses. In addition, they will pay the graduation
fee of $150.
9. Discounts are available for the students of ministerial staff. In order to receive approval for ministerial discounts,
a letter with the employee’s position with the Church and relationship to the student needs to be provided to the
Business Manager:
The following ministerial discounts on tuition may be given:
 Children of currently working pastors of Southern Baptist Churches or Southern Baptist Missionaries on
furlough or Southern Baptist Evangelists: 15% off tuition for each child.
 Children of Southern Baptist Church ordained staff or grandchildren of all currently working Southern
Baptist pastors: 10% off each child.
 Children of currently working non-Southern Baptist pastors: 5% off tuition for each child.

ACTIVITY FEES
An activity fee will be assessed for those students enrolled in sports teams or these electives: Band, Choir,
Art, Home Economics. The elective fee for those classes will be $60 per class. Classroom elective fees
must be paid by the end of the 1st week of classes.

5th Grade Band fee is $10 which covers their recorder. 5th Graders who join the band after the 5th full week
will pay the balance of the $60 Band fee which would be $50.

Some athletic team uniforms are provided. Some athletic teams require an additional uniform fee. The
activity fee for sports teams must be paid before the first game. The PE uniform must be purchased
from NBS for $25.

Football Volleyball Cheerleading Basketball Soccer Softball/Baseball
$175 $75 $150 $75/$50(elem) $75 /$75

GRADUATION FEES

Graduation fees are due March 1st: Kindergarten is $50, Seniors is $150.

GENERAL FINANCIAL POLICY
1. A $25 fee will be charged for insufficient checks to NBS. After a family has had an insufficient check returned
to the school, the family will be required to pay in cash, electronically, or by money order for any amount due
to the school for the remainder of that school year.
2. A receipt for payment will be issued for cash. Any amount of cash $50 or more paid to the school must be
paid directly to the Business Manager or the Principal.
3. All cash payments must be in exact amounts. No change will be given, but credit will be issued toward their
account.
4. When a class is designated ‘full’, additional students may be put on a waiting list for $150 per student. If an
opening becomes available, they may complete the remainder of the registration and book fees to enroll. If they
paid the $150 during the Early Registration, they will receive the Early Registration discount. If no openings
become available as early as July 15, it may be refunded. If they choose to remain on the waiting list for a
longer period, the $150 will be retained as security for the first available opening and if no openings emerge by
the first day of school, it will be refunded. If an opening occurs but they choose not to register, the amount will
not be refunded. The $150 fee will be credited toward their registration.
5. Each quarter (nine weeks), all accounts will be reviewed so that any student whose account is not current may
not receive report cards. Progress Reports may also be held for non-payment. Additionally, students with
outstanding balances may not be allowed to participate in programs or receive awards. Parents are responsible
to check their balances owed including those for After School Care and Lunchroom charges.
6. All accounts are current when balances are paid for Before and After School Care, Private tutors, tuition, tardy
fines, team fees, lost or damaged library books, lunchroom charges, school pictures, and the like.
7. Report cards and records will be withheld at the time of transfer to another school until all accounts are current.
Records will not be released until the final payment has cleared the bank.
8. If the charges for TLC, BSC, ASC, tardy fines, lost or damaged library book, school pictures, and other fees are
not paid by the 10th of the month following the statement, there will be an additional 10% late fee of those
charges added to the bill. The charges for these items plus monthly late fees will remain on the statement until
paid in full.
9. Parents are notified about lunchroom balances by the lunchroom.

After School Care is available from 3:15 until 5:45 p.m. at the rate of $3 per hour per child for K3 and K4
students and $6 per hour per child for K5 – 9
th students. Families with multiple students will be charged a maximum of 2 students per day charged at the hourly rate for the oldest students in ASC that day.

Late fees are charged for all students after 5:45. Fees will be calculated in fifteen minute increments. Students that are
picked up after 5:45 p.m. will be charged a late fee of $12 in addition to the hourly rate. Charges for use of the
ASC services will be billed monthly. Any balances not paid by the 10th of the month will be charged 10%
interest fee on the unpaid balance.

Before School Care is available from 6:30 to 7:30. Families of students in K3 – 9th grades are charged for each student $6 per day. Families with multiple students will be charged a maximum of 2 students per day.
Charges for the use of the BSC services will be billed monthly. Any balances not paid by the 10th of the month
will be charged 10% interest fee on the unpaid balance.

Lunchroom expenses: Food is sold on a daily cash basis. No charge accounts. Parents may pay ahead by
depositing money to the student’s lunchroom account and the money will be debited by the student as
purchases are made. However, no balances due will be allowed with the exception of a one-day emergency
charge. Parents may be called to pay their lunchroom account balance or deliver a lunch (non-fast food
except on Friday.)

The Learning Center (TLC) for any student:
1. If parents of current students wish to have their student tested for The Learning Center, they may request
this service. Charges of $20 per subject will apply. ACE test options are: math, word building, and
language. Available for TLC students is the ‘Readmaster’ self-paced program that improves reading
speed and comprehension.
2. New students may be tested with the admission process if needed.
3. Fees are incurred for students who utilize the lab for math, language or word building: 1 subject – $10/wk, 2
subjects – $15/wk, more than 2 subjects – $20/wk. Fees will apply to additional curriculum purchases if
necessary. The charge per pace is $6. Charges are due in conjunction with TLC tuition. Charges are billed
monthly. Balances outstanding after the 10th of the month will be charged a 10% late fee.
4. ‘Readmaster’ is a self-paced program that improves reading speed and comprehension. If a ‘Readmaster’
computer is available, non-TLC students who need to improve in reading may be scheduled to utilize that
program daily at no additional cost.

Dress Code

Boys

Shirts- Polo style shirt tucked into pants/shorts. Solid navy, white, or pale blue. 7th-12th grades may also wear pale yellow.

Friday option- any T-shirt that supports NBS or an NBS event may be worn. 

Pants/Shorts- solid khaki or navy uniform pants or shorts. 

Rules: No holes, either torn or tailored. Hemlines neatly finished. No raveled or unhemmed edges. 

Belts- belts are worn with shorts, and pants. Belts not required for K3, K4, and Kindergarten. Belts will be available for purchase ($10) or may be checked out temporarily from the library for one day. 

Jackets and Sweatshirts- solid navy sweatshirts or jackets or approved NBS hoodies may be worn in the classroom.

Undershirts- only solid white. Long sleeve undershirts may not be worn under short sleeve uniform shirts. 

Shoes- tennis shoes or other shoes with full backs and enclosed toes. No boots. No crocs.

Socks- socks that can be easily be seen by a teacher must be worn every day.

Hair- Hair must be neat and clean. Short haircuts- general guidlines are hair not be below the shirts collar in the back and not below the top of the eyebrows in the front. Hair should be trimmed to the top of the ear. Sideburns should not be below the top of the eyebrows in the front. No “shaved” designs or “tails” allowed. Hair must be a natural color. No hats or bandanas allowed. Hair will be extended straight to measure for length. Facial hair needs to be shaved daily. 

Extra Clothes- each preschool student will need an extra set of clothes to keep in the classroom in case of accidents. They should be sent in a Ziplock bag with student name on it. These clothes may be non-uniform dress code. 

Tattoos- no visible tattoos allowed. No tattoo stickers. No pierced body parts are allowed to have adornments. 

Jewelry- no necklaces, earrings or bracelets. Watches/FIT BITs are allowed as long as they are quiet. No wrist devices that utilize internet access may be worn. 

Online Payment Terms and Conditions

Privacy Policy:

Northeast Baptist School (NBS) takes keeping your privacy seriously. We use the information you provide to us to process your online payments only. Your credit card information is provided to our internet payment gateway service in order for you to pay for your order and for your credit card to be charged accordingly.

Disclosure exceptions:

Not withstanding the above policies, we reserve the right to disclose your personal information to appropriate third parties if we are required to do so by law or we believe that such action is necessary: to comply with legal processes such as a serch warrant, subpoena, or court order; to protect against misuse or unauthorized use of our website and/or NBS rights and property; or during emergencies, such as when we believe someone’s physical safety is at risk.

Other than these exceptions, we do not share, sell, or give your personal information to anyone, any company, any corporation, nor any entity for any reason without your further permission. This policy and terms of use are governed by the law of the State of Louisiana.

If you ever believe that we are not following our stated policies, including, without limitation, this Privacy Policy, you may contact us via our Contact Us page of this website (http://nbs.school).

This policy may be revised at any time without notice. By using this site you are agreeing to be bound by the then current version of Privacy Policy and Terms of Use. The most up-to-date version will be posted on this website at (http://nbs.school).

Terms and Conditions:

I hereby authorize Northeast Baptist School (NBS) to initiate a charge entry on my credit or debit card in the amount equal to the amount I enter into the online payment option. I acknowledge that I am responsible for inputting the correct payment amount and my NBS account information (i.e. my student’s name).

By submitting an online payment, I agree that there is a balance sufficient to pay all requested payments, and agree that NBS is not liable for any overdraft or insufficient fund situation or charge (including, but not limited to, finance charges, late fees, or similar charges) caused by my failure to maintain funds sufficient to pay the payment amount I indicated.

I understand that an online payment will be processed and credit to my account within 2 business days.

Return Policy:

I understand that most payments on my student’s account are non-refundable (i.e. application fee, registration, books, tuition, damages, any payment for an items kept by the recipient). If any payments are reimbursed, they will be credited to my credit card after all outstanding fees have been paid.